TERMS FOR RECRUITMENT AGENCIES

This page (together with the documents referred to on it) tells you the terms of use on which you may make use of our website www.zenrec.net (our “Site”), and the terms of business on which we provide services (“Services”) to you (together the “Terms”). Please read these Terms carefully before you start to use the Site. By using our Site, you indicate that you accept these Terms and that you agree to abide by them. If you do not agree to these Terms, please refrain from using our Site.

You should print a copy of these Terms for future reference.

Information about us

www.zenrec.net is a Site operated by Zenrec Limited ("We"). We are registered in Northern Ireland under company number NI063131 and have our registered office at Unit 7, Annagh Business Centre, Portadown, Co. Armagh, Northern Ireland, BT62 3BQ.

TERMS OF USE

Accessing our Site

Access to our Site is permitted on a temporary basis, and we reserve the right to withdraw or amend the Services we provide on our Site without notice (see below). We will not be liable if for any reason our Site is unavailable at any time or for any period.

From time to time, we may restrict access to some parts of our Site, or our entire Site, to users who have registered with us.

If you choose, or you are provided with, a user identification code, password or any other piece of information as part of our security procedures, you must treat such information as confidential, and you must not disclose it to any third party. We have the right to disable any user identification code or password, whether chosen by you or allocated by us, at any time, if in our opinion you have failed to comply with any of the provisions of these terms of use.

You are responsible for making all arrangements necessary for you to have access to our Site. You are also responsible for ensuring that all persons who access our Site through your internet connection are aware of these Terms, and that they comply with them.

Intellectual property rights

We are the owner or the licensee of all intellectual property rights in our Site, and in the material published on it. Those works are protected by copyright laws and treaties around the world. All such rights are reserved.

You may print off one copy, and may download extracts, of any page(s) from our Site for your personal reference and you may draw the attention of others within your organisation to material posted on our Site.

You must not modify the paper or digital copies of any materials you have printed off or downloaded in any way, and you must not use any illustrations, photographs, video or audio sequences or any graphics separately from any accompanying text.

Our status (and that of any identified contributors) as the authors of material on our Site must always be acknowledged.

You must not use any part of the materials on our Site for commercial purposes without obtaining a licence to do so from us or our licensors.

If you print off, copy or download any part of our Site in breach of these Terms, your right to use our Site will cease immediately and you must, at our option, return or destroy any copies of the materials you have made.

Reliance on information posted

Commentary and other materials posted on our Site are not intended to amount to advice on which reliance should be placed. We therefore disclaim all liability and responsibility arising from any reliance placed on such materials by any visitor to our Site, or by anyone who may be informed of any of its contents.

Our Site changes regularly

We aim to update our Site regularly, and may change the content at any time. If the need arises, we may suspend access to our Site, or close it indefinitely. Any of the material on our Site may be out of date at any given time, and we are under no obligation to update such material.

Our liability

The material displayed on our Site is provided without any guarantees, conditions or warranties as to its accuracy. To the extent permitted by law, we, other members of our group of companies and third parties connected to us hereby expressly exclude:

All conditions, warranties and other terms which might otherwise be implied by statute, common law or the law of equity.

Any liability for any direct, indirect or consequential loss or damage incurred by any user in connection with our Site or in connection with the use, inability to use, or results of the use of our Site, any websites linked to it and any materials posted on it, including, without limitation any liability for:

loss of income or revenue;

loss of business;

loss of profits or contracts;

loss of anticipated savings;

loss of data;

loss of goodwill;

wasted management or office time; and

for any other loss or damage of any kind, however arising and whether caused by tort (including negligence), breach of contract or otherwise, even if foreseeable.

This does not affect our liability for death or personal injury arising from our negligence, nor our liability for fraudulent misrepresentation or misrepresentation as to a fundamental matter, nor any other liability which cannot be excluded or limited under applicable law.

If your use of material on the Site results in the need for servicing, repair or correction of equipment, software or data, you assume all costs thereof.

Information about you and your visits to our Site

We process information about you in accordance with our privacy policy. By using our Site, you consent to such processing and you warrant that all data provided by you is accurate.

Visitor material and conduct

Other than personally identifiable information in relation to the sensitive personal information of candidates and to information on jobs and in CVs, which is covered under our Privacy Policy, any other material you transmit or post to the Site shall be considered non-confidential and non-proprietary. We shall have no obligations with respect to such material. We and our designees shall be free to copy, disclose, distribute, incorporate and otherwise use such material and all data, images, sounds, text and other things embodied therein for any and all commercial or non-commercial purposes.

You are prohibited from posting or transmitting to or from the Site any material:

that is threatening, defamatory, obscene, indecent, seditious, offensive, pornographic, abusive, liable to incite racial hatred, discriminatory, menacing, scandalous, inflammatory, blasphemous, in breach of confidence, in breach of privacy or which may cause annoyance or inconvenience; or

for which you have not obtained all necessary licences and/or approvals; or

which constitutes or encourages conduct that would be considered a criminal offence, give rise to civil liability, or otherwise be contrary to the law of or infringe the rights of any third party, in any country in the world; or

which is technically harmful (including, without limitation, computer viruses, logic bombs, Trojan horses, worms, harmful components, corrupted data or other malicious software or harmful data).

You may not misuse the Site (including, without limitation, by hacking).

We shall fully co-operate with any law enforcement authorities or court order requesting or directing us to disclose the identity or locate anyone posting any material in breach of this clause.

Uploading material to our Site

Whenever you make use of a feature that allows you to upload material to our Site, or to make contact with other users of our Site, you must comply with the content standards set out in these Terms. You warrant that any such contribution does comply with those standards, and you indemnify us for any breach of that warranty.

We have the right to remove any material or posting you make on our Site if, in our opinion, such material does not comply with the content standards set out in these Terms.

Content standards

These content standards apply to any and all material which you contribute to our Site (contributions), and to any interactive services associated with it.

You must comply with the spirit of the following standards as well as the letter. The standards apply to each part of any contribution as well as to its whole.

Contributions must:

be accurate;

be genuinely held (where they state options); and

Comply with applicable law in the Serviced Countries.

Contributions must not:

Contain any material which is defamatory of any person;

Contain any material which is obscene, offensive, hateful or inflammatory;

Promote sexually explicit material;

Promote violence;

Promote discrimination based on race, sex, religion, nationality, disability, sexual orientation or age;

Infringe any copyright, database right or trade mark of any other person;

Be likely to deceive any person;

Be made in breach of any legal duty owed to a third party, such as a contractual duty or a duty of confidence;

Promote any illegal activity;

Be threatening, abuse or invade another’s privacy, or cause annoyance, inconvenience or needless anxiety;

Be likely to harass, upset, embarrass, alarm or annoy any other person;

Be used to impersonate any person, or to misrepresent your identity or affiliation with any person;

Give the impression that they emanate from us, if this is not the case; and

Advocate, promote or assist any unlawful act such as (by way of example only) copyright infringement or computer misuse.

Linking to our Site

You may link to our home page, provided you do so in a way that is fair and legal and does not damage our reputation or take advantage of it, but you must not establish a link in such a way as to suggest any form of association, approval or endorsement on our part where none exists.

You must not establish a link from any website that is not owned by you.

Our Site must not be framed on any other website, nor may you create a link to any part of our Site other than the home page. We reserve the right to withdraw linking permission without notice. The website from which you are linking must comply in all respects with the content standards set out in these Terms.

If you wish to make any use of material on our Site other than that set out above, please address your request to support@zenrec.net.

Links from our Site

Where our Site contains links to other websites and resources provided by third parties, these links are provided for your information only. We have no control over the contents of those websites or resources, and accept no responsibility for them or for any loss or damage that may arise from your use of them.

Registration

Each recruitment agency may register for one or more Management Accounts. For example, a recruitment agency may wish to have a separate Management Account for each of its various branches. The Management Account holder may then request that multiple user names and passwords be issued to users within that recruitment agency under that Management Account. We do not permit you to share your user name and password with any other person nor with multiple users within an organisation. It will be the responsibility of the Management Account holder to cancel a users access under the Management Account should that user leave the organisation or for any reason cease to access the Site.

Responsibility for the security of any passwords issued rests with you.

Suspension and termination

We will determine, in our discretion, whether there has been a breach of these Terms through your use of our Site. When a breach of these Terms has occurred, we may take such action as we deem appropriate.

Failure to comply with these Terms may result in our taking all or any of the following actions:

Immediate, temporary or permanent withdrawal of your right to use our Site;

Immediate, temporary or permanent removal of any posting or material uploaded by you to our Site;

Issue of a warning to you;

Legal proceedings against you for reimbursement of all costs on an indemnity basis (including, but not limited to, reasonable administrative and legal costs) resulting from the breach;

Further legal action against you; and
Disclosure of such information to law enforcement authorities as we reasonably feel is necessary.

We exclude liability for actions taken in response to breaches of these Terms. The responses described in these Terms are not limited, and we may take any other action we reasonably deem appropriate.

TERMS OF BUSINESS

Service availability

Our Site is only intended for use by people resident in a Serviced Country. We do not provide services to individuals outside those countries.

Your Status

By registering with our site, you warrant that:

(a) You are legally capable of entering into binding contracts;

(b) If you are an individual, you are at least 18 years old;

(c) You are resident in a Serviced Countries. Please note that we do not provide Services to individuals outside those Countries;

(d) You are accessing our site from that country; and

(e) You are a legitimate recruitment agency/agent.

How the contract is formed between you and us

Once you register with our Site you will receive a Zenrec Account (the “Account”). Please note that a manual check may be carried out to verify that you are a legitimate recruitment agency before the Account is activated. In certain cases where further verification is required you may be required to provide us with company letterhead or a utility bill. The contract between us (the “Contract”) will only be formed when the Account is activated.

You will have full access to our site for 30 days from this contract is agreed. This is a free trial and there are no charges associated with this. You are under no obligation to continue using the site after the 30 day free trial.

You will have full access to the job vacancy database for the Serviced Countries and you will be able to set up email alerts to notify you when a job vacancy (“Job”) has been submitted to the Site by an employer that matches the sectors and locations in which you operate.

You will submit information for a company profile and logo to your Zenrec Account/s to provide employers with a background to your recruitment agency.

You may promote or advertise any job vacancy on behalf of the employer.

When you are registered with our site your company may be referred to in any marketing, PR or advertising campaigns conducted by Zenrec Ltd.

The employer will state their communication preference for each Job posted on the Site. If the employer states that they only wish to receive communication via zenrec.net then you will not contact the employer directly regarding the position advertised. If you have a question or need clarification on a matter regarding the vacancy you should contact us and we will forward your query to the employer. Failure to abide by this may result in registration being cancelled.

You may upload CVs of candidates (“CVs”) to jobs on the database. You may upload CVs bearing your contact information and organization name. You can also submit a summary note with the CV.

You are required to enter the correct postcode of the candidate each time you upload a CV. This information is used as part of our unique CV verification process. If more than one CV is submitted to the same vacancy with the same postcode we will contact the relevant agencies to verify that each CV is unique. Should the same candidate be put forward more than once, the employer will only be given access to first CV submitted. In this instance you cannot submit the same CV to the employer via another method. This verification process is in place to protect all parties and we cannot be held liable in anyway should another agency bypass this system. If you are found to have bypassed the verification system your Account may be cancelled.

When an employer creates a CV match the Site will automatically email you with the employers contact information.

The employer is under no obligation to interview or hire any candidate that is introduced to them via the Site.

If a candidate is successfully placed we have no part of the employment contract and will not claim any commissions for this or future contracts between the employer and the recruitment agencies that occur outside of the Site.

If a candidate’s CV is uploaded to a Job and the same candidate finds employment and is no longer available, it is your responsibility to remove the CV as a potential candidate from the Site.

Employers are made aware that recruitment agency fees may apply between you and them.

You will receive newsletters from us by email and post informing you of developments to the Site and relevant company news.

Price and payment

There are no charges associated with this free trial. The free trial will expire 30 days after this is formed. A member of our sales team will contact you when the free trial expires to discuss a subscription membership to the site.

You are under no obligation to continue with the service and you will not incur any charges unless you sign a new contract to become a member of the site.

Our Refunds Policy

We do not offer refunds as this is a free trial.

Written communications

Applicable laws require that some of the information or communications we send to you should be in writing. When using our Site, you accept that communication with us will be mainly electronic. We will contact you by email or provide you with information by posting notices on our website. For contractual purposes, you agree to this electronic means of communication and you acknowledged that all contracts, notices, information and other communications that we provide to you electronically comply with any legal requirement that such communications be in writing. This condition does not affect your statutory rights.

Notices

All notices given by you to us must be given to Zenrec Limited at Unit 7, Annagh Business Centre, Portadown, Co. Armagh, Northern Ireland BT62 3BQ or support@zenrec.net. We may give notice to you at either the email or postal address you provide to us when registering, or in any of the ways specified in the clause above. Notice will be deemed received and properly served immediately when posted on our Site, 24 hours after an email is sent, or three days after the date of posting any letter. In proving the service of any notice, it will be sufficient to prove, in the case of a letter, that such letter was properly addressed, stamped and placed in the post and, in the case of an email, that such email was sent to the specified email address of the addressee.

Transfer of rights and obligations

The Contract between you and us is binding on you and us and on our respective successors and assigns.

You may not transfer, assign, charge or otherwise dispose of a Contract, or any of your rights or obligations arising under it, at any time during the term of the Contract.

We may transfer, assign, charge, sub-contract or otherwise dispose of a Contract, or any of our rights or obligations arising under it, at any time during the Contract.

Events outside our control

We will not be liable or responsible for any failure to perform, or delay in performance or, any of our obligations under a Contract that is caused by events outside our reasonable control (Force Majeure Event).

A Force Majeure Event includes any act, event, non-happening, omission or accident beyond our reasonable control and includes in particular (without limitation) the following:

(a) Strikes, lock-outs or other industrial action.

(b) Civil commotion, riot, invasion, terrorist attack or threat of terrorist attack, war (whether declared or not) or threat or preparation for war.

(d) Impossibility of the use of railways, shipping, aircraft, motor transport or other means of public or private transport.

(e) Impossibility of the use of public or private telecommunications networks.

(f) The acts, decrees, legislation, regulations or restrictions of any government.

Our performance under any Contract is deemed to be suspended for the period that the Force Majeure Event continues, and we will have an extension of time for performance for the duration of that period. We will use our reasonable endeavours to bring the Force Majeure Event to a close or to find a solution by which our obligations under the Contract may be performed despite the Force Majeure Event.

Waiver

If we fail, at any time during the term of the Contract, to insist upon strict performance of any of your obligations under the Contract or any of these Terms, or if we fail to exercise any of the rights or remedies to which we are entitled under the Contract, this shall not constitute a waiver of such rights or remedies and shall not relieve you from compliance with such obligations.

A waiver by us of any default shall not constitute a waiver of any subsequent default.

No waiver by us of any of these Terms shall be effective unless it is expressly stated to be a waiver and is communicated to you in writing in accordance with the clause above.

Severability

If any of these Terms or any provisions of a Contract are determined by any competent authority to be invalid, unlawful or unenforceable to any extent, such term, condition or provision will to that extent be severed from the remaining terms, condition and provisions which will continue to be valid to the fullest extent permitted by law.

Entire agreement

These Terms and any document expressly referred to in them represent the entire agreement between us in relation to the subject matter of any Contract and supersede any prior agreement, understanding or arrangement between us, whether oral or in writing.

We each acknowledge that, in entering into a Contract, neither of us has relied on any representation, undertaking or promise given by the other or be implied from anything said or written in negotiations between us prior to such Contract except as expressly stated in these terms and conditions.

We intend to rely upon these Terms and any document expressly referred to in them in relation to the subject matter of any Contract. While we accept responsibility for statements and representations made by our duly authorised agents, please make sure you ask for any variations from these Terms to be confirmed in writing.

GENERAL

Jurisdiction and applicable law

The Northern Irish courts will have exclusive jurisdiction over any claim arising from, or related to, a visit to our Site although we retain the right to bring proceedings against you for breach of these conditions in your country of residence or any other relevant country. These Terms are governed by Northern Irish law.

Variations

We may revise these terms of use and terms of business at any time by amending this page. You are expected to check this page from time to time to take notice of any changes we made, as they are binding on you. Some of the provisions contained in these terms of use and terms of business may also be superseded by provisions or notices published elsewhere on our Site.

Your concerns

If you have any concerns about material which appears on our Site, please contact support@zenrec.net.